Information Technology Project Management is often an underestimated area and many IT projects fail due to to improper utilization of resources, planning or failure to balance cost, time and scope of work. This principle is called the Triple constraint which is the equilibrium among these areas in order to achieve project success and quality.
Every project needs a level of management, which is basically a set of processes, and best practices implemented to achieve a desired outcome. During the initial phase of a project, the key members involved (stakeholders) share their opinion about their desired outcome, the time frame for completion, the budget and all the essential requirements. However, we all know that initial project meetings only provide a glimpse of the final scope will be and often times the scope increases or changes in the middle of the project execution.
On the other hand, it is often key stakeholders who call in the shots and thus put pressure on the team members to complete a task within a specific time-frame or within a budget limit. This is fine and understandable, but is this the right approach? Perhaps not, because only the Project Manger is able to foresee project outcomes and can determine the time-frame and budget based on a number of factors, including each team member's responsiveness and skills, communication channels, assumptions, risks, and constraints. All of these factors help determine how the scope will be attained using existing resources within the time constraints.
This is where an IT project manager comes in handy. He/She will be able to work with stakeholders and gather as much information as possible about the requirements. He/she will also be able to translate requirements into technical language and ensure project execution of tasks that will flow according to the initial plan. Task completion will lead to milestones and milestones will lead to a final project outcome. The project manager is then responsible for communicating project status reports to the stakeholders, motivate team members to excel in their role/function, manage communication across the administrative group and technical team, and much more.
Through the implementation of proper planning, monitoring and controlling efforts, the Project Manager is most likely to succeed than simply having a board of members give out requirements, a budget and a time-frame for completion. This is often a generalized approach that works well in other settings, but not so in Information Technology projects.
At Azulia we are constantly implementing and evolving our project management strategies and integrating tools that are easy to use to help both stakeholders and technical team handle projects efficiently. Give us a call and let us manage your next Information Technology project.